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Tonza
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Quote Tonza Replybullet Topic: Performing a count on a formula in a column
     Posted: 07 Jul 2009 at 8:47pm

I have an issue with performing a count on columns that are already formulas.  What I mean by that is there are a number of hours for the field I am calculating.  E.g, Column 1 is a formula that returns a value of Cat1 if the hours are Less than 2.  Column 2 returns a value of Cat2 if the hours are betweeen 2 and 4, etc.  These are set up as If..Then statements.

Here is the report I have already created...
 
Hours Column     Column 1       Column 2       Column 3      Column 4
         2                    Cat1           
         6                                                                Cat3
         3                                           Cat2
         4                                           Cat2
         9                                                                                    Cat4
         1                    Cat1
         7                                                               Cat3
         8                                                               Cat3
         5                                                               Cat3
 
This is what I would like to achieve in the report:
 
Totals for Cat1 = 2
Totals for Cat2 = 2
Totals for Cat3 = 4
Totals for Cat4 = 1
 
Can anyone help?


Edited by Tonza - 07 Jul 2009 at 8:48pm
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DBlank
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Quote DBlank Replybullet Posted: 08 Jul 2009 at 4:50am
You can use running totals to conditionally count:
Column 1 example:
Right click on Running Total and select New.
RT Name as "Column1 Total"
Field to Summarize=table.hours field
Type of SUmmary=Count
Evaulate set to "Use a Formula". Add the formula of :
{table.HoursField} in 1 to 2
Reset as Never.
Repeat for next option "Column2 Total" but change the formula to
{table.HoursField} in 3 to 4
Repeat for each option you need counted
 
or you can make more formulas that that use 1 or 0 conditionally and sum those...Example...
Create a formula field as "Column1 Count":
if {table.HoursField} in 1 to 2 then 1 else 0.
Sum this formula.
Repeat for each option.


Edited by DBlank - 08 Jul 2009 at 6:18am
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lockwelle
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Quote lockwelle Replybullet Posted: 08 Jul 2009 at 6:06am
Add a variable to your existing formulas that increment everytime that they display a value.  At the footer, create formulas to display your counters.
 
Just expand on what is already in place, since you know that the logic is correct.
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Tonza
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Quote Tonza Replybullet Posted: 08 Jul 2009 at 7:45pm
Thankyou very much DBlank and lockwelle for your replies.  I have actually gone with the adding new formulae to the current groups that I have created and placed it in the GF area and this has worked like a charm.  I used DBlank's idea as I am not yet as conversed with variables, but I guess I will eventually have to use them if the reports need to be more involved.
 
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