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Chels2983
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Quote Chels2983 Replybullet Topic: Sorting Data in a Report
     Posted: 15 Jul 2009 at 8:06am
I have been working on a report in which I am trying to sort certain types of data that is located within the same table and field.  The data is distinguished and may be sorted according to a particular "analysis code." 
 
For example, I would like for all of my sample data, which is defined by the analysis code "TOC_," to appear at the top of the details section of the report.  However, I would like for my QC data for that particular sample, which is defined by the analysis code "TOC_LCS," to be located at the bottom of the details section of the report.       
 
I'm sure there is a formula that might help with this sorting or placing of data, but I'm not sure how to go out about creating that formula.
 
If {FLATDATA_1.ACOD} = "TOC_LCS" then . . .
 
Any help or suggestions would be greatly appreciated.
 
Thank you,
 
Chelsey  
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DBlank
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Quote DBlank Replybullet Posted: 15 Jul 2009 at 8:36am

Your final formula would depend on how many different options are in the {FLATDATA_1.ACOD} field that you need to handle but you can go down the path you started. Create the formula field and then do a primary Sort on it. You can add a secondary sort to further refine it if needed. The below example would give you a sort process as you described with a final else to include all the other {FLATDATA_1.ACOD} options that are not = to TOC_ or TOC_LCS which presumably will be between those 2 options.

If {FLATDATA_1.ACOD} = "TOC_" then "_" else
If {FLATDATA_1.ACOD} = "TOC_LCS" then "Z" else {FLATDATA_1.ACOD}


Edited by DBlank - 15 Jul 2009 at 8:38am
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Chels2983
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Quote Chels2983 Replybullet Posted: 15 Jul 2009 at 9:05am

That formula is great!  Thank you so much for the super quick response!  That worked as far as getting the sample with the analysis code "TOC_" at the top and the data with analysis code "TOC_LCS" right below it.  However, I was really wanting to distinguish the "TOC_LCS" data more by having it appear at the bottom of the page or report.  Right now, there is nothing to really set apart the "TOC_LCS" data from the "TOC_" sample data.  Is it possible to have a formula that would allow you to put some, but not all, of certain data within a field at the VERY bottom of the details section or within the page footer maybe?     
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Quote DBlank Replybullet Posted: 15 Jul 2009 at 9:14am

This really depends on how you need it to be displayed. Do you need it to remain in a row type of view or do you want it to appear in a long text string.

If you want it to be a row based I would recommend adding a Sub report to the Report Footer.
If you want it to appear as a long string you can use a variable to convert it to that format and insert the result variable int the report footer. Either case you can conditionally suppress the detail rows in the main report where {FLATDATA_1.ACOD} = "TOC_LCS".
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