Print Page | Close Window

SUPPRESSING CERTAIN DATA IN A COLUMN

Printed From: Crystal Reports Book
Category: Crystal Reports 9 through 2020
Forum Name: Report Design
Forum Discription: The best way to design a report and problems you have encountered
URL: http://www.crystalreportsbook.com/forum/forum_posts.asp?TID=6314
Printed Date: 14 May 2024 at 1:49am


Topic: SUPPRESSING CERTAIN DATA IN A COLUMN
Posted By: 3jmj
Subject: SUPPRESSING CERTAIN DATA IN A COLUMN
Date Posted: 11 May 2009 at 1:45pm
I have a report that has 12 columns.  I need help on suppressing the some datas in the 3 columns and not suppressing the whole line of the detail section.  Example of my report:

f name  l name   address      tel no. zipcode occupation working? wages
john        doe     123 quack   xxx      xxxxx      postman     no           12
jane      saburit   789 doc      xxx      xxxxx      stamper     no            08
james     bond    007 bondst  007    00007     agent         yes           24

james    wood     123 holly     xxx      xxxxx      actor         yes            24

brad       pit          456 w holly  xxx    xxxxxx     actor          no            50
angelina  jollie      888 w holly  xxx    xxxxxx     actress      no            50

my problem is just suppressing the first and or second lines but suppressing only the datas under columns zipcode, occupation and working? but not suppressing the whole detail line and leaving only the last lines with full data.  Desired result should look like this:

f name  l name   address      tel no. zipcode occupation working? wages
john        doe     123 quack   xxx                                                       12
jane      saburit   789 doc      xxx                                                       08
james     bond    007 bondst  007    00007     agent         yes           24

james    wood     123 holly     xxx      xxxxx      actor         yes            24

brad       pit          456 w holly  xxx                                                     50
angelina  jollie      888 w holly  xxx    xxxxxx     actress      no            50

please help me attain this result, thank you
3jmj


Replies:
Posted By: DBlank
Date Posted: 11 May 2009 at 2:23pm
You appear to be grouping on something here.
What is that?
or if not how are you determining the starting and points for the suppressions? e.g. why did you choose to suppress john doe and jane saburit and not james bond and then leave a space then not suppress for james wood.
Also is there a field that gives you some sort of maximim or order to the data in each group?
Understanding this would be important to helping with a solution.

Posted By: 3jmj
Date Posted: 12 May 2009 at 9:46am

DATE:  WRK CTR:  JOB:  OP NO:  LOT: SETUP:  HRS: VAR:  RUNNING?  %ACT TO STD:  EARNE/LOSS

4/29/09 1.110.01   0002141  10       001   25.00   7.00   18.00    NO        28%          1080.0

4/30/09 1.110.01   0002141  10       001   25.00  1700   8.00     YES       68%          480.00

 

4/29/09 1.115.11    0002093 10       001   12.00   2.00   10.00    NO        17%           500.00

4/30/09 1.115.11    0002093 10       001   12.00  8.00   4.00     NO        67%           200.00

 

4/28/09 1.115.04   0001516  10      002   12.00   4.00   8.00     NO         33%         400.00    

4/29/09 1.115.04   0001516  10      002  12.00    5.50   6.50     NO         46%         325.00

4/30/09 1.115.04   0001516  10      002  12.00   15.50   (3.50)    YES        129%        (175.00)

 

4/29/09 1.130.17   0001278 10      005  14.00    2.00   12.00    NO          14%           540.00

4/29/09 1.130.17   0001278 10      005  14.00    5.00   9.00     NO         36%          405.00

 

_________________________________________________________________________________________________

Above this line is exactly how my report looks like.  To answer your questions, I do have have groupings and they are wrk ctr, job, op no and lot.  Regarding suppressing some fields, I only want to show the last line per group.  You will notice that I did not include the employees, coz they are immaterial here.  Per job can have different employees working on it per day.  I need the rest of the information but some of the fields I don't want to show.  I don't know if I am making myself clear.  Using my report above, suppressing some fields, my report will look like this:

DATE:  WRK CTR:  JOB:  OP NO:  LOT: SETUP:  HRS: VAR:  RUNNING?  %ACT TO STD:  EARNE/LOSS

4/29/09 1.110.01   0002141  10       001   25.00   7.00  

4/30/09 1.110.01   0002141  10       001   25.00  1700   8.00     YES       68%          480.00

 

4/29/09 1.115.11    0002093 10       001   12.00   2.00  

4/30/09 1.115.11    0002093 10       001   12.00  8.00   4.00     NO        67%           200.00

 

4/28/09 1.115.04   0001516  10      002   12.00   4.00  

4/29/09 1.115.04   0001516  10      002  12.00    5.50  
4/30/09 1.115.04   0001516  10      002  12.00   15.50   (3.50)    YES        129%        (175.00)

 

4/29/09 1.130.17   0001278 10      005  14.00    2.00  

4/29/09 1.130.17   0001278 10      005  14.00    5.00   9.00     NO         36%          405.00
 
PLEASE HELPCry

 

 

Posted By: DBlank
Date Posted: 12 May 2009 at 9:59am

You can conditionally suppress the last 4 fields. You may have to tweak this as I am not sure how your grouping is might effect it but here is a process.

Right click on the fied you want to suppress and select Format Field.
Click on the Common tab
Click on the formula button for "Suppress" and add this formula replacing the actual table and field name:
Next({table.job#field})={table.job#field}
Repeat for each of the fields.

Posted By: 3jmj
Date Posted: 12 May 2009 at 11:49am

I am getting an error stating:

"the remaining text does not appear to be part of the formula"
 
these are the formulas I tried but all gave me the same error:
 
mailto:NEXT%7b@VARIANCE - NEXT{@VARIANCE }
 
mailto:NEXT%7b@VARIANCE%7d=%7b@VARIANCE - NEXT{@VARIANCE}={@VARIANCE }
 
mailto:NEXT%7b@VARIANCE%7d=%7b@VARIANCE - NEXT{@VARIANCE}={@VARIANCE };
 
mailto:NEXT%7b@VARIANCE%7d=%7bLX.LX_MOSJOB - NEXT{@VARIANCE}={LX.LX_MOSJOB }
 
mailto:NEXT%7b@VARIANCE%7d=%7bLX.LX_MOSJOB - NEXT{@VARIANCE}={LX.LX_MOSJOB };
 
mailto:NEXT%7bLX.LX_MOSJOB%7d=%7b@VARIANCE - NEXT{LX.LX_MOSJOB}={@VARIANCE }
 
next{LX.LX_MOSJOB}={LX.LX_MOSJOB}
 
all of the above i got the same errors, please helpCry
 

Posted By: DBlank
Date Posted: 12 May 2009 at 11:57am

you are only loooking to compare it the next job is the same as the current job not these other options. Change the {table.job#field}) to be whatever the item in red below is.

Next({table.job#field})={table.job#field}
DATE:  WRK CTR:  JOB:  OP NO:  LOT: SETUP:  HRS: VAR:  RUNNING?  %ACT TO STD:  EARNE/LOSS

4/29/09 1.110.01   0002141  10       001   25.00   7.00  

4/30/09 1.110.01   0002141  10       001   25.00  1700   8.00     YES       68%          480.00

Posted By: 3jmj
Date Posted: 12 May 2009 at 12:38pm
i did what was told: 
 
first I tried this:
right click on the job(red), format field, common tab, x-2 on suppress and typed the following formula  "ext{LX.LX_MOSJOB}={LX.LX_MOSJOB}" (without the quotes) clicked checked formula, the result was "the remaining text does not appear to be part of the formula"
 
2nd tried this under column Variance, format field, common tab, x-2 on suppress and typed the following formula  "ext{LX.LX_MOSJOB}={LX.LX_MOSJOB}" (without the quotes) clicked checked formula, the result was "the remaining text does not appear to be part of the formula"
 
3rd tried this also under column Running and format field, common tab, x-2 on suppress and typed the following formula  "ext{LX.LX_MOSJOB}={LX.LX_MOSJOB}" (without the quotes) clicked checked formula, the result was "the remaining text does not appear to be part of the formula"
 
Please help, I am not sure if I am following correctly, please give me detail instructions where you want me put this formula?Cry

Posted By: DBlank
Date Posted: 12 May 2009 at 1:08pm
You are getting closer Smile
Let me explain what we are trying to do  here.
You only want the VAR: ,RUNNING? ,%ACT TO STD:  and EARNE/LOSS fields to show on the last instance of rows per change on the lx_mosjob field.
SO you can compare one row to the next by using the NEXT() function. If the next row has the same lx_mosjob as the current row you want it to suppress.
The below formual goes in each of the 4 fields suppress condition.
 
NEXT({LX.LX_MOSJOB})={LX.LX_MOSJOB}

Posted By: 3jmj
Date Posted: 12 May 2009 at 1:44pm

This is really great but the issue i am facing now is it is inconsistent.  It is doing it on some but on some it will completely suppress the last line as well.  Plesae help, how can we tell it to always leave the last line per group even if the detail line is 1 or 2 or 3 and so on.  If it only has 1 detail line to leave it and don't suppress.  At the moment its inconsistency is suppressing also the last line immaterial of how many detail lines it has.

Example:

DATE:   WRK CTR:   JOB: OP NO: LOT:  SETUP:  HRS: VAR: RUNNING? %ATO S:   EARNED(LOSS)

4/29/09 1.110.01     0002141  10    001   25.00   7.00    

4/30/09 1.110.01     0002141  10    001   25.00   1700    8.00     YES    68%        480.00

 

4/29/09 1.115.11     0002093  10    001   12.00   2.00   

4/30/09 1.115.11     0002093  10    001   12.00   8.00    
 

4/28/09 .115.04     0001516  10    002   12.00   4.00  

4/29/09 1.115.04    0001516   10    002   12.00   5.50  
4/30/09  .115.04    0001516  10    002    12.00   15.50 
 
4/29/09 1.130.17    0001278  10    005    14.00    2.00 
4/29/09 1.130.17    0001278  10    005    14.00     5.00  9.00     NO      36%         405.00
 
THIS IS WHAT I MEANT BY INICONSISTENCIES OF SUPPRESSING.....Cry

 

Posted By: DBlank
Date Posted: 12 May 2009 at 1:50pm

In your sample data above is this showing me details rows or group footers with the details suppressed? also are you conditionally suppressing rows (or footers if that is what is being displayed) in any way?

Posted By: 3jmj
Date Posted: 12 May 2009 at 2:14pm
THESE ARE ALL DETAIL ROWS...

Posted By: DBlank
Date Posted: 12 May 2009 at 2:32pm
hmmm.
If you are not suppressing any detail rows than this is not making sense based on the sample data you posted. The job data  field is changing and should therefore not suppress those fields.
Let me think about it.
Anyone else have thoughts?


Print Page | Close Window